Creating a Production Order
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Click "+ New" then select a path: Production Needed or Production Provided. Production Needed —any order where a spot needs to be produced in-house. From this order screen, you can process a SOLD order or a SPEC order. Toggle defaults to SOLD. |
By selecting "Spec" you're indicating that the purpose of your order is to produce a "spec spot," in which case certain form fields are removed so you don't waste time adding unnecessary information.
Client Details Section
In this section you will add all the key information about your production order.
Contact Information Provided is Stored
Contact information added to Client Details” is saved and accessible in “Client Management”. When future orders are created all associated contact information will auto-populate in the fields once a client name is selected. If there are multiple contacts, a dropdown menu will display so you can make the proper selection.
Importance of using the client “Nickname” field
While the Nickname field is not required, it is encouraged to be filled out. This field will auto-populate the email salutation in our Client Review process. This allows for a more personal reference to a client. For example: if the client's formal name for the contract is “Dr. Shawn Palmer” but you refer to him as Dr. Palmer in conversation, setting the Nickname field will show “Hi Dr. Palmer” in the email salutation. Once set, you don’t have to worry about it again. You Client review email will display as configured.
Audience Section
In this section, select the entities that will air the produced spot. Once entities are selected, an optional order number field appears for the entity (station). Order number (or contract number) is the one generated by your traffic system or contract system. It will associate the Production order with a client’s contract.
Production DetailsThis section includes the station(s) that will air the creative, the spot length, and the spot’s start and end dates. The Production Manager and Continuity person are also assigned here, and any Traffic Instructions can be added here, as well. If users have the continuity queue enabled, the AE will not have the option to assign continuity. If Enterprise Production is enabled, then the Production Manager field will default to the Hub associated with the selected station(s). |
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Note that the Deadline timer in the My Tasks view is based on the “Spot Start Date” (irrespective of whether or not Due Date is defined).
Creative Details
In this section you will provide all the creative details about the spot you’d like produced. We encourage you to title the spot for future searches. You can provide creative input to your production team in several forms: copy points, draft scripts, or even a final script.
Highlighted Features include.
| The Due Date field enables users to define a date for the order to be "due" (prior to the spot start date defined in the order). This field also displays in the My Tasks view.
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Script Timer As you start typing the script, our script timer will calculate the length of the copy provided. The timer’s word count defaults to 180 Words/Minute. Move slider left or right to adjust Words/Minute number. |
| Additional Assets - an old spot, a screenshot, an audio bed - use the "Upload Assets" feature to add the files. You can just drag and drop all files you would like to share with the Production team. |
Adding Additional Spot(s) to Rotation
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"Add to rotation" lets you add creative details for additional spots if the order calls for the rotation of several spots. If you have an order with both Production Needed and Production Provided, this is also how you can initiate a hybrid order. After two or more spots are added, you can adjust rotation percentages for each spot. "Submit" to send the order to the Production Manager who will review and assign any talent to complete the order. "Save Draft" to finish the order later will save a draft and place it in your “My TASK” list. To finalize click on record and finalize the order. You can “Delete” the entire order if you would like. But Note, the delete is a permanent deletion of the record and all the information from your account. You will not be able to go back and restore. |
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