PromoSuite Production is role-based and each role comes with a set of default privileges - the rights, access, and privileges a user inherits when assigned the role.  

Users can be assigned one or multiple roles, depending on the actual role(s) they play in your production and traffic processes.

Below is an example of what the automated workflow could look like for an order where production is needed - which we identify as a Production Needed workflow

Step One: Order Entry

Everything begins with an order being entered. Orders can be entered by individuals assigned the roles of Account Executive, Sales Assistants, and Order Entry.

Step Two: Assignments

Submitted order moves to the Production Manager to review and assign tasks to those who will contribute to producing the order.  This may include a Producer, Writer, (one or more) Voice Over talent, and a Dubber. These assignments can be to different people or to himself if it applies.   Upon making the assignments, PromoSuite Production sequences the tasks and alerts the assignees.

Step Three: Script

If a script needs to be written, then a task is created and the assigned writer will need to provide a script for review.

Step Four: Record

Once a script has been reviewed and approved, it moves to the Record step. A voice-over talent can be assign this step or the producer can record and produce the recording (spot). The Recording then routes beach to the AE (owner) for approval. They have the option to approve it or send it to the client for approval.

Step Five: Continuity

Continuity is a super role in PromoSuite Production. Meaning they have access to the complete order and can perform their task of reviewing the order and assigning cart# at any point once Step Two (Assignments) has been completed. They do not have to wait for the recording to be completed to do their task.

Step Six: Dubbing

Once the order is completed, it is ready to be dubbed into the station’s automation system. The Dubber role can be assigned to anyone on your team. Their role is to finalize the dubbing task and mark task “DUBBED”. Upon completing the system with timestamp when dub was completed.

This ends the production process.